Fundraising Letter

Writing A Donation Request Letter

Writing a fundraising letter is not that difficult. However, you need to know what works and what doesn't before you invest your time composing your donation request.

Fundraising letters have some general rules of thumb:

1. Keep in mind whenever you are asking for money that you are providing a service.
   
   
2. Tell people what you've done and what you plan to do to achieve progress toward your goals.
   
   
3. Longer letters do better:
   
   a) You can address all concerns and potential concerns
   
   b) There are different kinds of readers - Long letters are OK for all of them:
   
   - Those that throw unopened envelope away - the length of letter is irrelevant.
   - Those that read only beginning and ending - the length of letter is irrelevant.
   - Skimmers can pick up more points from a longer letter
   - Passionate readers love long letters
   
   
4. Make your fundraising letter compelling
   
   
5. Paragraphs and bullets should be no more than 3 sentences or items; break longer ones in half.
   
   

How to write a fundraising letter

1. Good news - Always start the letter with a series of good news bullets to build momentum and make entire letter entertaining and informative.
    
   - Use foreshadowing to tease reader and keep him or her reading.
   - Create a "widow" at the end of the first page (a thought that's finished on second page)
   - Make your reader turn the page.
    
2. Describe what you want to do next
   - Tell what you're going to do.
   - Why you're going to do it.
   - How you're going to do it.
   - What results you expect.
    
3. List suggested contribution amounts
   - Use even numbers in graduated amounts
   - Offer a monthly auto charge credit card option ($10 a month is $120 a year)
   - Include a blank line for write-in amounts
    
4. Remind readers that their contribution is your budget
   - Your successes have been possible because of their past contributions
   - Thank them!
    
5. Use P.S.'s for skimmers
   - May titillate skimmers and get them to read the entire letter.
   - To create a sense of urgency.

Donation Letter Results

1. Expect results of $1.50 to $2.00 per letter mailed.
    
2. Fundraising letters are easier to produce than newsletters and you can share news and the same information. If you can't do both a newsletter and a fundraising letter, it's better to just do the fundraising letter.
    
3. Fundraising letters create a continuity of membership; the more letters you send, the amount per person should go up.
    
4. 3% to 5% of people every month will respond.
    
5. Regular fundraising letters will get people in the habit of giving.
    
6. Ask for a monthly pledge (100% of credit card pledges are fulfilled; 70% of others are fulfilled)
    
7. Under promise results and over-deliver.

Fundraising Letters - Final Tips

Be yourself - Write with your own personal voice and style.

Make it personal and passionate - That's the only way to really connect with people.

Grab their attention - Put a big, bold headline at the top of your letter stating your case & cause.

Related Pages

Fundraising Thank You Letters - Seven tips on writing fundraising thank you letters, notes, or making simple donor recognition phone calls.

How To Write A Fundraising Letter - Instructions for how to write a fundraising letter - Advice and tips on what works and what doesn't. Includes links to other fundraising letter sources.

Capital Campaigns - Capital campaign strategies for non-profit groups to increase their donor base and better organize their campaigns.

Donor Recognition - How to use donor recognition to increase your capital campaign results.

Fund Raising Letter for School - Pitch letter for corporate donations to schools for academic programs.

Fund Raising Letter for Multiple Sclerosis - Sample fundraising letter for MS - Pitch letter for donations for event-style fundraiser to help fight disease.

Canadian Fundraiser - Sample Canadian environmental fundraiser query requesting a government grant for an envirothon fund raising event.

AIDS Fundraiser - Very effective AIDS fundraiser letter requesting a donation or other participation in an annual fundraising event to raise money to fight infectious diseases.

Donation Request Letter Tips - How using a protagonist to relate your story boosts the results of any donation request letter.

Appeal Letter - Five tips on how to write a letter of appeal - Donation request writing advice plus sample donation letter you can copy.

Cardinal Rules of Fundraising Letters - Eight rules to follow when making a donation request - How to make sure your donation letter maximizes donations with a carefully crafted appeal.